Privacy policy

Last updated: 20/12/2025

This Privacy Policy explains how I collect, use, store, and protect your personal data when you use this website or book services with me.

I am committed to protecting your privacy and handling your personal information responsibly and transparently.

1. Who I Am

This website and its services are operated by:

Tom Main
Online Personal Trainer & Nutrition Coach
Based in Spain
Email: trainwithmainfitness@gmail.com

For the purposes of data protection law, I am the Data Controller of your personal data.

2. What Data I Collect

I may collect and process the following personal information:

Name
Email address
Contact details
Booking and scheduling information
Health and fitness information provided through PAR-Q forms, intake forms, or consultations (including medical history, injuries, and lifestyle information)
Any information you voluntarily provide during consultations or coaching

I only collect data that is necessary to provide my services safely and effectively.

3. How Your Data Is Used

Your data is used for the following purposes:

To manage bookings and consultations
To assess suitability for training and coaching
To design and deliver personalised fitness and nutrition coaching
To communicate with you regarding your services
To maintain records for coaching, safety, and legal purposes
To comply with legal and regulatory obligations

Your data is never sold or shared for marketing purposes.

4. Health & Special Category Data

Some of the information you provide (such as medical history) is considered special category data under GDPR.

By submitting this information, you explicitly consent to its use for the purpose of:

assessing training suitability
delivering safe and appropriate coaching
monitoring progress and wellbeing

You may withdraw this consent at any time by contacting me.

5. Legal Basis for Processing

Your personal data is processed under one or more of the following legal bases:

Your explicit consent
The performance of a contract (providing coaching services)
Legitimate interests related to running a safe and effective coaching business
Compliance with legal obligations

6. Data Storage & Security

Your data is stored securely using reputable third-party platforms (such as Wix, booking systems, email providers, and secure cloud storage).

Reasonable technical and organisational measures are in place to protect your data against loss, misuse, unauthorised access, or disclosure.

Only I have access to your personal and health information.

7. Data Retention

Your data is retained only for as long as necessary to provide services and meet legal or professional obligations.

You may request deletion of your personal data at any time, subject to legal retention requirements.

8. Sharing Your Data

Your data may be shared only with trusted service providers necessary to operate the business (for example, website hosting, booking software, or email services).

These providers process data on my behalf and are required to comply with data protection laws.

Your data is never shared with third parties for advertising or marketing.

9. Your Rights

Under data protection law, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Withdraw consent at any time
Request a copy of your data

To exercise any of these rights, please contact me using the details above.

10. Cookies & Website Analytics

This website may use cookies or basic analytics to improve functionality and user experience.

You can manage cookie preferences through your browser settings.

11. Changes to This Policy

This Privacy Policy may be updated from time to time.

Any changes will be posted on this page, and continued use of the website indicates acceptance of the updated policy.

12. Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Tom Main
Email: trainwithmainfitness@gmail.com